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Productivity Primer

By September 15, 2016December 16th, 2022HR

I recently came across a book on called “The Productivity Project: Accomplishing More by Managing Your Time, Attention, and Energy” by Chris Bailey. It prompted to me to look at my own effectiveness and assess what’s working and where I could improve.

Here are the things I learned to increase my productivity:

Focus on Being Productive

  • Rule of 3 – Bailey talks about starting each day with the question, “By the time today is done, what three main things do I want to accomplish?” It sounds so simple, but, for me, it’s an effective way to determine what’s important and what’s not. That’s how I start my to-do list.
  • Schedule Your Time – Every time we’re interrupted, we can lose up to 25 minutes of productivity, according to Bailey. The solution is scheduling. When you set aside the time, you’re more effective in using it. For example, have scheduled meeting times with key employees to address issues. I also try to schedule time to check phone and email messages so it doesn’t take away from more important things like writing or reviewing reports.

Here are a couple of things I need to improve upon:

  • Stop Spinning My Wheels – When it comes to bringing in new clients, I need to focus on the opportunities and put the less-than-ideal ones to the side. I need to qualify prospects quickly and dispense of those that aren’t a good fit.
  • Working Longer Isn’t Working Better – Working more hours doesn’t necessarily increase productivity. However, I often fall victim to the belief that the more hours I work, the more I will accomplish. While researching for his book, Bailey worked 90 hours one week and 20 hours the next. He reported feeling more productive during the longer workweek, but actually only accomplished a little more than in the shorter week. Why? Because he extended his work to fit how much time he had. I could do better at thinking strategically about what I need to do and expend my energy accordingly to achieve my goals in a shorter amount of time.

One thing we could all do to improve productivity is to hold more effective meetings. According to Bailey, 37% of the average office worker’s time is spent in meetings. Managing meetings should start with an agenda that serves as a framework for the time spent together. Often an agenda item can be handled through an e-mail, which would reduce the meeting duration making everyone involved more productive.

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