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Best Practices

Cannabis in the Workplace – It’s Decision-Making Time

By | Best Practices, Corporate culture, Driving Safety, Drugs in the Workplace, Employment Law, Worker Disability, Workplace Injuries

With cannabis (“pot”) having been decriminalized or legalized in more than 30 states—in many cases for recreational, personal use—employers are struggling with how to approach the issue. Cannabis has been touted as a medicinal aid for many conditions, from PTSD to Crohn’s disease, nausea, cancer, multiple sclerosis and more. Yet, cannabis can alter worker reaction times and cause other physical changes that could put the worker, the firm, and its customers at risk. In certain…

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Summer Interns – What Compensation Does the Law Mandate?

By | Affordable Care Act, Best Practices, Employment Law, Hiring, Interns, Payroll, Policies and Procedures

If you are hiring – or have hired – summer interns, are you up to date on how you need to compensate them, if at all? Traditionally, most interns worked over the summer for the experience and to build their resumes. However, unpaid internships have come under more scrutiny in recent years, not only regarding wages but also for potential benefit eligibility under the Affordable Care Act. Historical guidance, as reflected in the Department of…

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Department of Labor Overtime Laws Are in Flux – And It May Get Much Worse!

By | Best Practices, Employment Law, Employment News, Policies and Procedures

Recently, a former Department of Labor (DOL) Wage and Hour Division (WHD) Administrator expressed concern for the new overtime rule that is working its way through the system. As we previously reported, in 2017 the Obama-era overtime rules were struck down by a court as invalid, leaving the Trump administration to make a determination about updating the rule. Former WHD Administrator Tammy McCutchen recently noted that the DOL’s planned timeline for finalizing the rule is…

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Marathon HR Sponsors Shredding Event

By | Best Practices

According to the calendar, spring is right around the corner. With the change of seasons, more sunshine and warmer temperatures comes the time-honored ritual of spring cleaning. In combination with the document overload from tax season, you may find yourself with the urge to purge. While we don’t advocate purging important and/or corporate or tax-related business documents less than seven years old, now is a great time to gather all the documents and other papers you…

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Healthcare Workers Are at Significant Risk of Obesity, Yet Employers Must Not Discriminate

By | ADA, Best Practices, Risk Management & Safety, Worker Disability, Workplace Injuries

Healthcare workers are at a much higher risk of obesity than the majority of occupations, according to a 2014 study by the American Journal of Medicine. In the survey, the healthcare category, overall, ranked 5th out of 20 industries with an obesity rate of 32 percent. However, analysts suggested that figure was skewed due to the inclusion of health providers, such as doctors, who have very low obesity rates. Furthermore, ‘Healthcare support’ positions, including home…

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Engaged to be Waiting, or Waiting to be Engaged?

By | Best Practices, Employment Law, Payroll, Policies and Procedures

One of the most common questions for employers determining compensable time is how to handle on-call situations. If an employee is on-call, is he or she eligible to be paid for the on-call time? The answer lies in the restrictions the employer places upon the worker during the on-call period. To make this determination, there are two key questions that employers should consider. 1. Does the employer control the location where employees must wait? Per…

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Is Cell Phone Usage Reducing Office Productivity?

By | Best Practices

Cell phone usage in the workplace is at an all-time high, and evidence is mounting that employee cell phone use causes unwanted distractions in the office. In a 2015 study by CareerBuilder, 44% of business leaders ranked cell phone usage as the number one productivity killer—placing it atop the list of workplace distractions. Yet, many company leaders struggle to manage cell phone usage effectively. Here’s a simple solution. Unless workers need their cellphones to perform…

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Reporting of Company-Paid Health Insurance—and an S-Corp Reminder

By | Benefits & Insurance, Best Practices, Payroll, Recordkeeping

As the year draws to a close, company personnel charged with record-keeping should collect their corporate health insurance information in preparation for W-2 and other tax form reporting. For S-Corporations (S-Corps), this information should be segregated by payments made to employees, and their spouses and dependents (which are not wages and are therefore not subject to withholding), and payments made on behalf of officers, owners or employees who own more than two percent of the…

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Complying with Payroll Recordkeeping Requirements

By | Best Practices, Payroll, Policies and Procedures, Recordkeeping

In the past, we have written about a variety of requirements and forms, from OSHA form to payroll and other accounting documentation. Today, we’ll cover some general guidance related to payroll recordkeeping. This task isn’t easy—although the requirements of the Fair Labor Standards Act (FLSA) are straightforward, other state and federal laws can be complicated and confusing. Additionally, most of them change from time to time. As with so many workplace laws, one principle overrides…

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Year-End “Punch List” Items – Are You on Track?

By | Benefits & Insurance, Best Practices, Employment Law, Payroll, Policies and Procedures, Record-keeping

The end of any year is always challenging, between juggling personnel holiday vacation schedules, preparing year-end paperwork, and making adjustments for the upcoming year. From Affordable Care Act compliance and reporting to adjusting compensation strategies, there is no shortage of things to do. In case you are overloaded or running behind this year, here’s a handy list of items to review and determine if you have outstanding work for any of them. To simplify things,…

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